🔒 Private Business Capital
Admin-only financial overview. Original investment is kept separate from weekly stock books. Enter the actual cash currently held by the business; stock and outstanding credit are calculated from saved records.
Update business capital
When you add more capital to the business, enter the new total capital invested and save it. This does not change weekly stock or Profit/Loss calculations.
Update actual cash held
Enter the total cash physically available to the business now. This is a cash-count input, not sales revenue, so updating it will not change Profit/Loss.
Business Stock Overview
Central Sales Management
Pending worker sales appear below with Approve and Disapprove buttons.
| Date | Worker | Worker ID | Product/Service | Qty | Amount | Payment | Status | Approval |
|---|
Central Stock, Profit, Loss & Damage
Every worker stock batch is sent here automatically. Figures are calculated from the quantities and values entered by workers.
| Date | Worker | Worker ID | Product | Total | Sold | Damaged | Remaining | Purchase | Revenue | Damage Value | Profit/Loss |
|---|
All-Time Purchase, Sales & Profit Review
Business-wide totals calculated from stock records. Total Purchase is the sum of Total Quantity Bought; Total Sold is the sum of sold quantities. These review totals do not change stock calculations.
On-Credit Sales & Outstanding Balances
Track crates supplied before payment. Outstanding amounts are excluded from cash-in-hand totals in the worker stock record until payment is marked received.
| Date | Worker | Worker ID | Customer | Stock | Crates | Amount Due | Paid | Balance | Status |
|---|---|---|---|---|---|---|---|---|---|
| Loading credit records... | |||||||||
Stock Edit History & Daily Sales
Audit trail for stock edits only, including date/time edited, sold quantity changes, and damage changes. Deleted stock records are removed from stock lists and are not shown in this edit history.
Daily Sales Performance
Full Edit History
| Date & Time | Worker | Worker ID | Stock Item | Action | Sold Change | Sold Total | Damage Total | Remaining | Notes |
|---|---|---|---|---|---|---|---|---|---|
| Loading history... | |||||||||
Create Employee Account
Choose an action first. The relevant form opens only after you select it.
Create Normal Worker
Create Driver
Delete Worker
Choose an existing account below. ADMIN001 is protected and cannot be deleted.
Pending Worker Invitations
0 pendingWorkers stay here until they create their password and successfully log in for the first time.
| Worker ID | Name | Contract | Status | Action |
|---|
Workers
| Worker ID | Name | Phone | Contract | Status | Action |
|---|
Worker Communication Centre
Send an email message directly to one worker or all active workers.
Communication History
| Date | Recipient | Subject | Message | Status |
|---|
🛺 Tricycle Contract Management
Manage each driver's individually agreed contract amount, enter historical payments, and review weekly reports. A weekly report adds to the payment ledger only when approved. This area uses separate tricycle tables and does not change existing stock or profit/loss calculations.
🔒 Private Tricycle Profit (Admin Only)
Private business figures. Drivers cannot read this table. Profit is the agreed contract amount minus the actual purchase price, and the running total includes contracts that still exist.
| Driver / Vehicle | Actual Purchase Price | Agreed Contract Amount | Expected Profit |
|---|---|---|---|
| Loading private profit records... | |||
Create Tricycle Contract
Select an existing worker account. The total contract amount is specific to this driver and tricycle. Historical payments should be entered in the separate payment ledger below.
Contract Register & Balances
| Driver | Worker ID | Vehicle | Contract Dates | Agreed Total | Paid to Date | Balance | Time Remaining | Status | Admin Action |
|---|---|---|---|---|---|---|---|---|---|
| Loading contracts... | |||||||||
Record Historical Payment
Enter the total amount received during a chosen date range before or while using Ezelex. The system splits the total across daily/weekly periods between the start and end dates, then preserves any amount above the scheduled target capacity as a clearly labelled excess credit on the end date. The total is never hard-coded. Review the preview before saving.
Weekly Reports — Review & Approval
Approving confirms the reported payment was received and reduces the contract balance once. Rejecting requires a reason. Do not approve a report unless payment is confirmed.
| Driver | Vehicle | Report period | Sales reported | Payment reported | Reference / Notes | Status | Rejection reason | Action |
|---|---|---|---|---|---|---|---|---|
| Loading reports... | ||||||||
Payment Ledger Calendar
Choose a contract and month. Click any date to see payments recorded for that day and the daily target from the contract start date.
Owing / Weekly Shortfalls
The expected amount is GH₵200 per contract day (GH₵1,400 for a seven-day period). When a report records less than the target, the difference is shown as owing. This is a tracking estimate and does not itself change the contract balance.
| Driver | Period | Expected | Recorded | Owing | Report Status |
|---|
Full Payment Ledger
Includes historical payments and payments confirmed by weekly report approval.
| Date | Driver / Vehicle | Amount | Type | Method | Reference | Notes |
|---|---|---|---|---|---|---|
| Loading payments... | ||||||
Admin Profile
EZELEX Administrator
Admin ID: ADMIN001
Email: —
Status: ACTIVE
EZELEX ENTERPRISE • Administrator Account